All tools › Letters and messages
Out of Office
The automatic reply, in two languages at once
It runs entirely in this browser tab: the names, addresses and figures you paste are never uploaded, and what comes out is a laid-out document as SVG source, which prints at the exact size with the text still text.
Settings
- Reason
- Choices: On holiday, Travelling for work, Off sick, On leave, Left.
- Away from
- The first day away
- Back on
- The reply that helps nobody is the one with no return date
- Who is covering
- Tell them first: this is the commonest thing that goes wrong
- Their address
- How to reach them, if it is not obvious
- Tone
- Choices: Formal, Plain, Warm.
- Signed
- Your name under the closing line
- Add an English version
- An automatic reply is read by people outside the organisation
How to use it
- Paste your text into the box above, or open a file.
- Adjust the settings beside it until the result is what you wanted.
- Copy the result, or save it as a file. The result updates as you type.
Questions
- Is what I paste uploaded anywhere?
- No. The whole application is carried as WebAssembly and runs on your own device. That matters most for these tools in particular: a mail merge takes a customer table, an org chart takes a staff list, a timesheet has somebody's hours on it and an expense claim has what they spent.
- Why is there no PDF?
- Because writing a PDF means embedding a typeface, and a typeface is a binary asset this workspace does not ship. SVG opens in every browser, prints at the exact size, and keeps the text as text rather than as a picture of text — which means it can still be searched, copied and corrected.
- Will it print at the right size?
- It says the right size: every document states its width and height in millimetres and the arithmetic behind it is exact rather than approximate. What no file can control is the printer, so tell it to print at actual size rather than to fit the page.
- Is this legal or professional advice?
- No. Every template here is a starting point. A purchase order, a delivery note, a reference and a risk register all follow conventions that differ by country and by trade, and the wording is yours to change.
Other tools for letters and messages
Covering Letter
The four things a covering letter has to say, on one page
Reference Letter
A reference, and the two things it has to establish first
Message Templates
Six messages nobody enjoys writing, in three tones
Letterhead
The paper a letter is printed on, with the room it leaves measured
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